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Helse Sør-Øst RHF

The New Østfold Hospital at Kalnes, Norway

The Østfold Hospital, located 90 km southeast of Oslo, covers approximately 90,000 square meters and is one of the largest health-care facilities in Norway. Designed to offer specialised health care for the 300,000 people in the Østfold region, the $800m hospital was completed in 2015.

Planning is Crucial

During construction, nearly 100 contractors were required to take the project from concept to commission, with nearly 70 included in the overall project schedule in Safran. Project planning was critical to co-ordinating the necessary resources, workers, and time so that the hospitals successful completion could be achieved.

At the start of the project, Helse Sør-Øst RHF through its purchasing arm Sykehuspartner HF chose Safran Project to bring together planning, scheduling and execution to ensure complete project and portfolio management.

Utilising Safran’s powerful software, the project team were able to reduce time spent by balancing resource requirements with resources available, and schedule an unlimited number of activities for faster issue resolution. These time-saving functions together with close monitoring of progress achieved, and applying corrective actions when necessary, made it possible to complete the project 6 months ahead of schedule.

Project Complexities

Before the construction of Østfold hospital there were a number of key complexities that had to be addressed.

Primarily, it was integral that throughout the project, the owner was provided with an overview of activity progress to plan, including the status of the large number of contractors. This was important for project governance, and to ensure that there was a decision-making framework that was logical, robust, and repeatable.

Steinar Skoglund, a senior project manager for Helse Sør-Øst RHF said: "Progress was closely monitored on all activities, from all contractors throughout the project. This allowed the project team to know the exact status of the project at all times – not only at project level, but down to activity level – so when deviations occurred, corrective actions could be taken."

It was also important to the success of the project that accuracy was maintained throughout the project lifecycle stages from concept to commission, including project planning; project baseline; reporting; change control; and project closure. For project managers, accurate estimates are the foundation for effective project planning and execution, and the basis of project success.

The final challenge was to co-ordinate interfaces among project participants, including the owner, architects, engineers, procurement, construction, and commissioning departments. An important part of any interface management program is planning how communications will be conducted between all parties, including what information to communicate; how to communicate the information; and when to communicate it.

Construction, Planning, and Execution

The Østfold Hospital project invested in a Safran solution that provides capable, unified software for planning, scheduling, and controls for the complete project lifecycle.

The project team utilised Safran Project to create a master project plan, incorporating the project's scope, cost, activity networking logic, resource requirements, and resource availability. Using this master plan Safran was also able to provide an updated view of progress in the construction phase, presenting this expert information in easy-to-read formats such as S-curves and project summary reports.

Powerful Software

Safran’s powerful project planning capabilities allowed the planning team to create unlimited projects, sub-projects, activities, links, summary levels and baselines. Having unlimited baselines together with filtering and grouping capabilities provided the planning team with flexibility in reporting and added insight into changes over the full project lifecycle.

When asked about which specific feature Helse Sør-Øst RHF liked most about Safran Project Skoglund said: "Its flexibility. It is easy to organise schedules and reports in different ways in order to highlight what you want. It’s not limited to schedules and reports according to the Work Breakdown Structure (WBS) or the Organisation Breakdown Structure (OBS). You may define any other codes and structure and even mix it with the WBS or OBS. We also appreciate that the table structure is available which allows integration with other programs through SQL and ODBC."

Safran Project was an important component to Hospital Østfold Kalnes becoming a successful reality.

Safran Benefits

The Norwegian government’s strategic plan to strengthen the national health-care system is embodied by the creation of the Østfold Hospital. By utilising a Safran solution, Helse Sør-Øst RHF were able to complete the construction of the hospital on-budget and significantly within the estimated time frame.

With accurate planning, unlimited scheduling, and flexible reporting, Safran software provided a reliable solution for building new infrastructure with the added complexity of a great number of contractors.

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Organization:

  • Helse Sør-Øst RHF, the Regional Health Authority operating throughout the South and East of Norway.
  • Owns fifteen health trusts that operates the hospitals as well as nineteen pharmacies.

Goals:

  • To provide good treatment, research, education and training of patients and relatives.
  • Deliver state-of-the-art hospital facilities to provide good and equal healthcare to anyone who needs it, when they need it.

Safran Benefits:

  • The flexibility to organise schedules and reports to highlight specified elements.
  • The availability of a library of different reports, including histograms, s-curves, and progress summary reports.
  • The functionality to schedule and monitor a project from design to commission.

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